Overview #

Carriers must maintain sufficient records to support all information reported on IFTA returns.

Records to Retain #

Mileage Records #

• Trip reports
• Route information
• ELD mileage records
• GPS data
• State mileage summaries

Fuel Records #

• Fuel receipts
• Fuel card transactions
• Bulk fuel records
• Purchase summaries

Filing Records #

• Filed returns
• Tax payments
• Supporting calculations
• Adjustment records

Retention Recommendation #

Most jurisdictions require records to be retained for at least four years.

Why Record Retention Matters #

Missing documentation is one of the most common causes of audit assessments and penalties.

How Advanced IFTA Helps #

Advanced IFTA centralizes mileage records, fuel receipts, adjustments, exception reports, and filing data to help maintain audit-ready documentation.